What is personal data?
“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, video, email address, or address). Some forms of personal data allow individuals to be identified without reference to any other information. Other forms of personal data allow individuals to be identified when then are combined with information already in the data controller’s possession or which is likely to come into their possession. The processing of personal data is governed by the Data Protection Act 2018, the UK General Data Protection Regulation (the “GDPR”) and other legislation relating to personal data and rights such as the Human Rights Act 1998.
Who are we?
This Privacy Notice describes the way we, Oxford Presbyterian Church (“OPC”), uses your personal data. This means we are the data controller, and we decide how your personal data is processed and for what purposes.
Contact Details
If you have a question or concern about the way we collect or use your personal data, please contact:
Rev. Andrew Young, in person, or at:
Oxford Presbyterian Church, North Gate Hall, 18 St Michael Street, Oxford, OX1 3SA
Email: andy@oxfordpres.co.uk
Tel: 01865 238307
You can also contact the Information Commissioners Office directly at https://ico.org.uk/concerns/, on 0303 123 1113, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
What types of personal data do we collect?
The data we collect includes:
- contact information for purposes of maintaining membership and communicating with those who regularly participate in any church activity.
- information for the purposes of fostering community and advertising our activities.
- sensitive information supporting the pastoral care of members and those in regular contact with the church.
- information necessary for fulfilling our legal obligations.
How do we process your personal data?
Oxford Presbyterian Church complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To provide pastoral care and services to our members and those that regularly attend or participate in our church activities;
- To administer membership of groups and committees;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, and services running at Oxford Presbyterian Church for the purposes of fostering community and advertising our activities;
- To fundraise and promote the interests of Oxford Presbyterian Church;
What is the legal basis for processing your personal data?
We may process your data according to any of the following permissible reasons:
- Where processing is necessary for carrying out legal obligations, for example in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
- To fulfill our responsibilities as a not not-for-profit body with a religious aim, provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
- We have received your explicit consent so that we can keep you informed about news, events, activities and services.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will not share your data with third parties outside of the church without your consent unless the law requires us to do so.
How long do we keep your personal data?
We do not keep your personal data longer than is necessary given the purposes for which it was collected and in accordance with certain regulatory and statutory responsibilities. We will make sure that personal data held is accurate and, where appropriate, kept up to date. We will use appropriate measures to keep personal data secure at all points of processing.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Oxford Presbyterian Church holds about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to data portability: to request that the we provide you with your personal data and where possible, to transmit that data directly to another data controller, in certain circumstances.
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data where applicable
- The right to lodge a complaint with the Information Commissioners Office.
When exercising any of the rights listed above, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing
Changes to this notice
We keep this Privacy Notice under regular review and we will place any updates on our website (insert web address). If we make a significant chance, we will notify you. This Notice was last updated on 10th July 2023.
